Guidelines - SARS Online Abstract Submission

  • PLEASE NOTE: FAILURE TO COMPLY WITH THE INSTRUCTIONS BELOW WILL RESULT IN AUTOMATIC REJECTION OF THE ABSTRACT.

  • Use the links on the left of the screen to navigate around the system. Please note that when you create a new abstract ALL of the fields are required. If you do not complete the form correctly then it will generate an error.

By submitting the paper, the first author is agreeing to register and present, if selected, at the SARS Annual Meeting 2018 at The University of Nottingham, 10th & 11th January 2018.

The work described in the abstract must conform to acceptable ethical standards. When appropriate, please make a statement with regard to ethical committee or Home Office approval for any clinical and/or animal experiments described in your abstract.

PLEASE follow these instructions when typing your abstract

  1. Do not indicate the centre from which the work emanates as the abstracts will be judged anonymously.
  2. The permitted abstract length is 250 words, excluding the title, and should fit comfortably on a single page of A4.  All text must be typed in single line spacing using font Ariel 10.
  3. Do not use apostrophes (‘) or quotation marks (") in any text (this includes institution names and author details) as this will cause your abstract to be rejected. 
  4. Please divide the abstract into the following four headings*:
    • Introduction
    • Methods
    • Results
    • Conclusions
  5. (* If submitting an abstract for the Future Projects prize session, please see the section below for the headings to be used.)

  6. You must include data with clear descriptions of results and conclusions.
  7. Please avoid the excessive use of abbreviations.  If abbreviations are used they must be defined at the foot of the abstract.
  8. Do not use references or include graphs, figures or tables.
  9. The work must not have been previously submitted to SARS.
  10. The work must not have been published at the time of submission.
  11. All co-authors of the paper must be aware of the submission.
  12. An email confirmation of submission will be automatically sent to the author and senior author listed. If you do not receive a confirmation email then your abstract has not successfully submitted. Please check your document for apostrophes and re submit.  Contact the SARS office 0207 869 6625 if you experience any difficulties.

PRIZE SESSIONS

When submitting your abstract you will be given the opportunity to enter for one of the prize sessions.  There are additional rules for these sessions, as detailed below:

Patey Prize

The best abstracts will be selected for the prestigious Patey Prize session.  The prize winner will receive a £250 prize plus the opportunity to present their abstract at the 2017 meeting of the Society of University Surgeons.

    • The presenting author should be a surgeon/scientist in training.
    • The work should not have been presented/published elsewhere prior to the meeting.
    • The presenting author should be the principal researcher.
    • Please select the Patey Prize box if you wish to be considered for this prize.

OTHER PRIZES

(Exceptions apply for those submitting for Perioperative Care, Burns and Plastics abstracts - see note below).

Future Projects Prize
This will accept abstracts from trainees on research in development. The presentation should describe a novel project which the presenter is undertaking or proposes to undertake.  The study should not have been completed.
Please divide your abstract into the following four headings:

Introduction

Study design

Pilot data

Forward plan (including how it might impact on patients)

The prize winner will receive a £200 prize.

Norman Williams Prize
The Norman Williams Prize is for the best clinical paper presented in any of the Oral Presentation sessions (apart from the Patey Prize session).
The prize winner will receive a £150 prize plus the opportunity to present their abstract at the 2016 meeting of the Surgical Research Society (South Africa).
You do not need to tick a box to be considered for this prize.

Kevin Burnand Prize
The Kevin Burnand Prize is for the best experimental/basic science paper presented in any of the Oral Presentation sessions (apart from the Patey Prize session).
The prize winner will receive a £150 prize plus the opportunity to present their abstract at the 2014 meeting of the European Society of Surgical Research (ESSR).
You do not need to tick a box to be considered for this prize.

Medical Student Prize
The best abstracts by medical students will be selected for the Medical Student Prize Session.

  1. The presenting author must be a medical student.
  2. Please select the Medical Student Prize box if you wish to be considered for this.

British Journal of Surgery Prize
Thanks to the generosity of the BJS, a prize will be awarded to the best manuscript submitted to the BJS for consideration of publication within 3 months of the AGM.  You do not need to tick a box to be considered for this prize – it is decided after the meeting.

 

*Perioperative Care, Burns and Plastic Surgery Sections of the Meeting

Please note that authors selecting the Burns and Plastics box or Perioperative Care box will not have their abstracts considered for the main SARS meeting, they will instead be entered into the relevant sub section of the meeting which is being held on Thursday 11 January 2018.  Authors presenting in these meetings will be eligible to be considered for the Patey Prize, but none of the other aforementioned prizes.

If you would like your abstract to be considered for the main SARS meeting and associated prize sessions then please tick the miscellaneous box instead when submitting your abstract.

 

DEADLINE FOR SUBMISSION - 5pm, 9 September 2017

Absolutely no late submissions will be accepted

 

Jason Smith MD DMI FRCS(Gen.Surg)
Consultant Surgeon